General terms and conditions
Registration is required for all participants who are urged to register in advance. If the maximum attendee capacity is reached, the conference organizers reserve the right to refuse any registration.
The registration fees include:
- Lunches & Coffee Breaks from June 11-13
- Entry to all sessions (workshops and conference)
- A gala dinner on June 12
- Conference bag, containing the official conference material
- Lunch & Coffee Breaks on June 10
- Entry to all sessions (workshops only)
- Conference bag, containing the official conference material
Note that travel and hotel accommodation costs are not included and are the responsibility of each conference participant.
Pre - Registration
Advance registration: Deadline is April 15th, 2018 (GMT +1 Paris)
The recommended registration method of payment is by credit card, via our 3D secured gateway. For payments by bank transfer the registration will only be confirmed upon receipt of payment in full.
As of April 16, 2018 the Regular Registration rate will be applied.
Registration by phone will not be processed.
On-site registration will be possible during the conference, by credit card or cash payment (in EURO) only.
|Standard||380 €||490 €||90 €||115 €|
|Student||300 €||380 €||70 €||90 €|
|Additional social events||90 €|
All indicate rates above include a VAT of 20% at current rate at the day of printing.
Please email to email@example.com a copy of your valid student ID card to confirm the student status. Student must have been a student at a recognized university at ICMNS submission deadlines to receive discounted rates.
Gala dinner and additional gala dinner
If the registration form and full payment are received no later than the early registration deadline, a gala dinner is included in the registration fee for delegates and students. If the registration form and/or full payment are received after the early registration deadline, the conference organizers cannot guarantee the gala dinner. It is possible to buy one additional ticket for social events (Gala Dinner & welcome cocktail) at 90€. Subject to availability, on a firstcome first save basis.
If the registration form and full payment are received no later than the standard registration deadline, a conference bag is included in the registration fee for delegates and students. If the registration form and/or full payment are received after the standard registration deadline, the conference organizers cannot guarantee that a conference bag will be available. All conference materials will be handed out on-site at the registration desk.
TERMS OF PAYMENT
Inria has given mandate for the organization of ICMNS 2018 and therefore to act and receive the fees on its behalf.
The recommended method of payment is by credit card. Payment must be sent to the Congress Office in EUROS (€):
- by credit card (secure payment system) - Visa/Matercard are accepted.
- by bank transfer - All bank charges are to be paid by the payer.
Wire transfer remarks:
Please note that a registration is considered completed and valid only when the full payment has been received on the bank account.
All payments made via wire transfer must be received 10 days after your registration is made. If not your registration will be cancelled.
The late registration fee will be applied if the registration made with an advance rate is not fully paid before the deadline on April 15, 2018.
You will receive the bank account details by email after your online registration.
A copy of the bank transfer should be sent by email to: firstname.lastname@example.org
Do NOT forget to give the name of the person you are paying for, on the bank transfer order.
CANCELLATION POLICY FOR INDIVIDUAL REGISTRATION & RESERVATIONS
All refund/cancellation requests must be provided via email to email@example.com.
- Up to May 6, 2018: 50€ cancellation fee will be withheld for administrative fee,
- Cancellations after May 6, 2018 and no-shows are not eligible for a refund.
If unable to attend, a colleague may attend in your place. Please send written instructions for this.
If for reasons beyond the control of the organizers, the Conference is cancelled, the registration fee will be refunded after expenses incurred by the Conference have been deduced.
Important note for failed visa applications
Notification must be sent by email not later than 10 working days before the conference starts* for refunds to be eligible. Cancellations received after this cut-off time will not be eligible for refund. * Saturday and Sunday do not count as working days.
VISA REQUIREMENTS / INVITATION
It is the sole responsibility of the attendee to take care of his / her visa requirements. Attendees who require an entry visa must allow sufficient time for the application procedure. Attendees should contact the nearest embassy or consulate to determine the appropriate timing of their visa applications. It is recommended to apply for a visa at least 3 months in advance of the Congress. When the registration has already been paid, the registration fee minus a handling fee of 50 EUR will be refunded after the Congress if the visa was applied for in time, and proof of this, together with an official notice from the embassy confirming that a visa could not be granted, is forwarded to the Congress Secretariat.
The Congress Office can issue, upon request, an official letter of invitation (for accepted authors only). You must first register and pay the registration fees in full. Please apply to: firstname.lastname@example.org
In accordance with French law “loi Informatique et Libertés”, articles 39 and 40, you have the right to access and rectify data about you. In practice, proving your identity, you can ask us whether or not we process data about you and in case the answer is yes, which data, for which purpose and how. Besides, French law acknowledges your right to rectify update and suppress these data. Inria has a “Correspondant Informatique et Libertés” (CIL) to the “CNIL” in accordance with article 22 III of the French law “loi du 6 janvier 1978”. The CIL maintains a registry of all data processing inside Inria subject to declaration under this law. He also secures your right to access and rectify these data. For any such request, please contact email@example.com